Officer, Admin & Facility - GBS

Overview

POSITION SUMMARY STATEMENT: 

This particular role – Officer – Admin & Facility is expected to perform :

• Individual should demonstrate the ability to manage a large amount of requests related to Air, ground transport and should be able to provide support within team for a required responsibility.
• Perform tasks of general Admin & facility related office upkeep and maintenance, keeping record and control of them.
• Perform all preventive and maintenance as per statutory and regulatory compliances in accordance with Company Regulations.

DETAILED RESPONSIBILITIES: 

1. Conduct inspection tours of facilities and general maintenance services. 
2. Evaluate service level vendors and generate monthly meetings with vendors.
3. Responsible for operation logs, reports, routines, parameter measurements and services in general that will be reported to the administrative supervision of the department including the control of daily consumable materials.
4. Manage and assign maintenance and operation tickets requested by users. 
5. Generate monthly ticket charts and metrics. 
6. Effectively coordinate & work with team members, cross-functional teams.
7. Access points management –To handle multiple requests in one go.
8. Costing – Work with various BU’s to understand and operate within the allocated budget.. 
9. Strategic – To analyze the cost differences and take a decision as per company policy
10. Maintaining all TAF, TAF approvals, MIS and other related documents reports.
11. Air & Ground transport related invoice processing with proper MIS/data & reports .
12. Compliance & Audit – Ensure compliance requirements as per the statutory norms and company policy.
13. Manage the end-to-end process of invoice processing, ensuring accuracy and adherence to financial protocols.
14. Initiate and manage timely follow-ups on pending payments, resolving any discrepancies and ensuring prompt settlement.

REQUIRED QUALIFICATIONS: 

Bachelor's degree or higher in Admin & Facility Management, Logistic /Transport Administration.

Skills: 

• Commanding verbal communication skills in Hindi, English & Kannada (regional language) with ability to connect with employees, vendors.
• Multi-tasking team player, problem-solving skills Proven experience,
• Excellent time management skills and strong ability to multitask and prioritize.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and email tools.
• Knowledge of IATA will be preferred, but not a necessity.

Languages:

English, Hindi & Kannada (Regional language)

Experience:

Minimum of 2 to 4 years operational experience in Administration background and should have knowledge in both facility & logistic support (bachelor’s degree in Facility Management, Business Administration, or a related field)

Education:

• Bachelor’s degree in Admin & Facility Mgmt./Logistic areas.

Qualifications

Please review EMEA&I Description box